Choosing the right workplace is a key decision that involves more than just looks. By asking the right questions, you can make sure your team works in a space that is productive, safe, and cost-effective. This checklist is organised by topic to help you understand each area clearly and make informed choices.
It also shows how Intellion Park Tower-1 in Ghansoli fits these needs, making it an excellent option for businesses looking for office space in Navi Mumbai.
1) Lease & Cost Clarity
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- What is the exact rent, deposit, and billing cycle? (Reason: avoids surprise cash flow issues.)
- Are maintenance, utilities, and taxes included? If not, get estimates. (Reason: TCO matters more than base rent.)
- What are renewal terms, escalation clauses, and notice periods? (Reason: protects you from sudden hikes or lock-in.)
- How Intellion Park Tower-1 helps: offers transparent rent breakdowns and standard escalation terms suited to businesses seeking office space in Ghansoli.
2) Space & Fit
Check if the quoted area is carpet or built-up and ask for a floor plan. It will help you see how much space you can use and plan your team layout better.
Check if walls or IT fitouts can be customised and clarify who bears the modification costs. Flexibility here can save you from expensive refits later.
Also, ensure the space comfortably accommodates your team size and planned amenities. A well-balanced layout avoids overcrowding, maintains productivity, and leaves room for future growth.
Example: Intellion Park Tower-1 features flexible floor plates and pre-fitted Mechanical, Electrical, and Plumbing (MEP) points, enabling faster fitouts, smoother customisation, and effortless expansion as your team scales.
3) Infrastructure & IT Readiness
- What is the power backup capacity and redundancy? Any limits on equipment load?
- What internet options and SLAs exist? Can you bring your ISP? (Reason: saves time and avoids vendor lock.)
- Are dedicated meeting rooms, AV provisions, and cabling pathways provided? (Reason: reduces installation time.)
- Why it matters: solid IT and power mean fewer downtime risks — a big plus for companies looking at office space in Navi Mumbai.
4) Safety, Compliance & Facility Services
- Is the building fire-safe and compliant with local regulations? Ask for certificates. (Reason: legal and employee safety.)
- What security and access systems are in place (CCTV, guards, access control)? (Reason: protects staff and assets.)
- What facility services are included — housekeeping, HVAC, pest control? (Reason: keeps the workplace healthy and functional.)
- Intellion Park Tower-1: modern safety certifications and outsourced facility teams reduce your HR overhead.
5) Location & Commute
Evaluate how close the office is to metro stations, railway lines, or major roads. A shorter, smoother commute helps your team stay punctual and improves long-term retention.
Look for nearby essentials such as banks, hospitals, cafés, and childcare facilities — these small conveniences make a big difference to employee comfort and productivity.
Example: Ghansoli is well-connected by road and rail, making it a wise choice for companies exploring office space in Ghansoli.
6) Exit & Handback
Understand the exact condition in which you’re expected to return the space. Check for any dilapidation clauses that could lead to unexpected costs at the end of the lease.
Also, review if subletting or transfer options are allowed — this flexibility can help if you need to scale down or relocate.
Pro Tip: Negotiate for fair handback terms and limited liability for everyday wear and tear to avoid hefty final bills.
Multiple Perspectives & Negotiation Options
- Small teams/startups: consider shorter leases, flexible fitouts, or managed office options to reduce upfront cost.
- Mid/large firms: aim for longer leases with caps on escalation and landlord-led turnkey fitouts to save time.
- Risk-averse firms: insist on performance SLAs for power and internet and include penalty clauses for downtime.
Quick red flags
- Vague cost inclusions, no fire/occupancy certificates, or fixed single-vendor internet — treat these as negotiation points or deal breakers.
Checklist to take on-site
- Verify floor plan and measure usable area.
- Test internet speed and check backup power.
- Request copies of compliance certificates.
- Get all terms in writing (rent, escalations, fitout responsibilities).
Use this checklist to compare options quickly. If the space meets most items above, it’s a solid candidate for teams seeking reliable office space in Navi Mumbai and specifically office space in Ghansoli.
**’The opinions expressed in the article are solely the author’s and don’t reflect the opinions or beliefs of the portal’**
